No member is registered

Explanation

No member is currently registered for your entity. However, the registration of at least one member is required. You must therefore complete the information relating to the members by registering at least one member.

How to register a member?

To register a member for your entity, you must submit a modification filing with the RCS. This consists in updating the list of members of your entity by adding one or more members, depending on the entity’s situation.

The information presented is standard and provided for guidance purposes only. Depending on the legal form of your entity, the documents to be provided or the steps to be followed may differ.

After selecting the Modification service, you will be taken to the page where you have to select the language of the form.
Before continuing, ensure you have all the necessary information and documents required to make the modification.

Once you have selected your language, click Next. You will then be automatically redirected to the data entry form to complete the modification.

In the part Saisie des données, select the section Membres to access the information to be updated.

To add a member, click on the Ajouter un membre option.

Depending on the type of member, the entity must select one of the following options and complete the corresponding information:

Scenario: Personne physique (Natural person)

Scenario: Personne morale luxembourgeoise immatriculée au RCS (Luxembourg legal entity registered with theRCS)

  • Registration number with RCS

Scenario: Personne morale étrangère (Foreign legal entity)

  • Country of registration of the legal entity
  • Trade name or company name
  • Legal form (if applicable)
  • Registration number in the relevant register, if the legislation of the State to which the legal entity is subject provides for such a number, as well as the name of the register, where applicable
  • Private or professional address

Scenario: Personne morale luxembourgeoise non inscrite au RCS (Luxembourg legal entity not registered with the RCS)

  • Trade name or company name
  • Legal form (if applicable)
  • Private or professional address

Once all information has been completed, click on Compléter la publication to proceed to the next step.

Form: Additional information
Upload of the required documents

Publication

Section of the request where you have to add the document intended for publication in the RESA. In the context of publishing a modification to the contract (articles of association of an GIE or GEIE), the modification may be formalised in a document drawn up under private agreement. The minutes deciding on this modification must be published in the form of an extract. An extract is a document that includes only the information that has been modified, as provided for by law, without reproducing the act or the original document in its entirety.

The document has to be a PDF in PDF/A text format. To add it, click on Ajouter la pièce jointe in the field Document(s) destiné(s) à la publication. Uploading may take a little time, as each file is automatically checked to ensure that it complies with the PDF/A standard. Once this step is complete, click on the Récapitulatif section to proceed to the next step.

Récapitulatif

Section of the request where you can check the summary of your request before sending it to the cart. To do this, click on Visualiser le récapitulatif de ma demande en français to open the PDF document. If you spot an error, you can go back using the previous step button to the section where the information has to be corrected.

If all the information is correct, check the box J’ai contrôlé mon document récapitulatif. You can also add a personal reference in the field Ma référence de dépôt to better organise your requests. Once you have finished verifying, click on Ajouter la demande au panier to confirm your procedure.

Documents to be submitted: Things to know (PDF/A format required)

General rules

The requirements differ slightly depending on whether or not the document is intended for official publication in the RESA.

1. Documents not intended for publication have to be submitted in PDF/A format. These documents also have to:

  • Be submitted in A4 format.
  • Have a white horizontal area of at least 35 millimetres at the top of the first page to allow LBR to affix a virtual label representing the electronic filing receipt.
  • Be saved in PDF/A-1a or PDF/A-1b format: when saving the file, select the PDF/A-1a or PDF/A-1b option provided by your software (Word, LibreOffice, Adobe, etc.).

2. Documents intended for publication in the RESA have to be submitted in PDF/A Text format. These documents also have to:

  • Be submitted in A4 format.
  • Have a white horizontal area of at least 35 millimetres at the top of the first page to allow LBR to affix a virtual label representing the electronic filing receipt.
  • Be saved in PDF/A-1a or PDF/A-1b format: when saving the file, select the PDF/A-1a or PDF/A-1b option provided by your software (Word, LibreOffice, Adobe, etc.).
  • Not contain images.
  • Not have been digitised.
  • Be written in fonts commonly used in office automation: Arial, Calibri, New Courier, Times New Roman, Helvetica, Source Sans Pro.
    In order to guarantee the acceptance of predefined bullet points, and only for this purpose, Wingdings and Symbol fonts are also accepted.
  • Be written in black font on a white background.

Regarding the header of the documents you are required to submit, place the information below the horizontal white area of 35 mm at the top of the page. The following information must be indicated:

  • Trade name (e.g.: Name of your company or your ASBL)
  • Legal form (e.g. Société à responsabilité limité; Association sans but lucratif)
  • Address of the ASBL (e.g. 1, rue de Luxembourg, L-0000 Luxembourg)
  • RCS Number of the company or ASBL (e.g.: B123456; F1234)

Document templates

  • Header templates
    This document sets out the rules to be followed when formatting the header of documents intended for the RCS. It helps you check that your header complies with the requirements before submitting your filing.