The registered address of the subsidiary(ies) does not correspond with the national register of localities and streets

Explanation

The address of the subsidiary registered does not comply with the national register of localities and streets. This means that certain address details, such as the street name, number or town, do not match the official data and do not allow the address to be correctly identified.
To regularise your file, you have to provide a complete and accurate address for the subsidiary, as it officially exists (street, number, postcode and town) in the national register of localities and streets.

How to correct the address of the subsidiary?

To correct the address of the subsidiary, you must submit a modification filing with the RCS. Simply enter a complete address that complies with the national register of localities and streets (street, number, postcode and locality) and add the necessary documents, such as a decision by the competent authority, if required.

The information presented is standard and provided for guidance purposes only. Depending on the legal form of your entity, the documents to be provided or the steps to be followed may differ.

Scenario 1: Updating the address of the subsidiary of a foreign company

After selecting the Modification service, you will be taken to the page where you have to select the subsidiary to be modified from the list provided, then choose the language of the form.
Before continuing, ensure you have all the necessary information and documents required to make the modification.

Once you have selected your language, click Next. You will then be automatically redirected to the data entry form to complete the modification.

In the part Saisie des données, select the section Adresse to access the information to be updated.

In the example provided as part of the explanations, you can see that the street name is not correctly indicated. It is incomplete. The official name to be indicated is Rue de la Gare.

To amend the information displayed, click on the option Modifier to unlock the input fields and make the necessary changes.

After clicking on Modifier, click in the field Code postal and enter the postcode for your address.

Then click on Rechercher l’adresse. The Localité and Rue fields will be filled in automatically based on information from the national register of localities and streets.

In the Numéro field, enter the street number if there is one. Once you have completed all the information, click on Publication to proceed to the next step.

Form: Additional information
Upload of the required documents

Section of the request where you have to add the document intended for publication in the RESA. This document does not have to be in any particular form and must only include the information that has been modified, as required by law, without reproducing the entire original deed or document.

The document has to be a PDF in PDF/A text format. To add it, click on Ajouter la pièce jointe in the field Document(s) destiné(s) à la publication. Uploading may take a little time, as each file is automatically checked to ensure that it complies with the PDF/A standard. Once this step is complete, click on the Récapitulatif section to proceed to the next step.

Section of the request where you can check the summary of your request before sending it to the cart. To do this, click on Visualiser le récapitulatif de ma demande en français to open the PDF document. If you spot an error, you can go back using the previous step button to the section where the information has to be corrected.

If all the information is correct, check the box J’ai contrôlé mon document récapitulatif. You can also add a personal reference in the field Ma référence de dépôt to better organise your requests. Once you have finished verifying, click on Ajouter la demande au panier to confirm your procedure.

Documents to be submitted: Things to know (PDF/A format required)

The requirements differ slightly depending on whether or not the document is intended for official publication in the RESA.

1. Documents not intended for publication have to be submitted in PDF/A format. These documents also have to:

Be submitted in A4 format.
Have a white horizontal area of at least 35 millimetres at the top of the first page to allow LBR to affix a virtual label representing the electronic filing receipt.
Be saved in PDF/A-1a or PDF/A-1b format: when saving the file, select the PDF/A-1a or PDF/A-1b option provided by your software (Word, LibreOffice, Adobe, etc.).

2. Documents intended for publication in the RESA have to be submitted in PDF/A Text format. These documents also have to:

Be submitted in A4 format.
Have a white horizontal area of at least 35 millimetres at the top of the first page to allow LBR to affix a virtual label representing the electronic filing receipt.
Be saved in PDF/A-1a or PDF/A-1b format: when saving the file, select the PDF/A-1a or PDF/A-1b option provided by your software (Word, LibreOffice, Adobe, etc.).
Not contain images.
Not have been digitised.
Be written in fonts commonly used in office automation: Arial, Calibri, New Courier, Times New Roman, Helvetica, Source Sans Pro.
In order to guarantee the acceptance of predefined bullet points, and only for this purpose, Wingdings and Symbol fonts are also accepted.
Be written in black font on a white background.

Regarding the header of the documents you are required to submit, place the information below the horizontal white area of 35 mm at the top of the page. The following information must be indicated:

Trade name (e.g.: Name of your company or your ASBL)
Legal form (e.g. Société à responsabilité limité; Association sans but lucratif)
Address of the ASBL (e.g. 1, rue de Luxembourg, L-0000 Luxembourg)
RCS Number of the company or ASBL (e.g.: B123456; F1234)

Document templates

Header templates
This document sets out the rules to be followed when formatting the header of documents intended for the RCS. It helps you check that your header complies with the requirements before submitting your filing.

Scenario 2: Updating the address of the subsidiary of a Luxembourg company

After selecting the Modification - Subsidiary service, you will be taken to the page where you have to select the subsidiary to be modified from the list provided, then choose the language of the form.
Before continuing, ensure you have all the necessary information and documents required to make the modification.

Once you have selected your language, click Next. You will then be automatically redirected to the data entry form to complete the modification.

In the part Saisie des données, select the section Adresse to access the information to be updated.

In the example provided in the explanations, you can see that the street name is not correctly indicated. It is incomplete. The official name to be indicated is Rue de la Gare.